The best daily planner apps in 2026
The best daily planner apps are Caddie (tasks, Google Calendar and habits in one day on a Mac, with a Planner that plans the morning with you), Sunsama (a guided daily ritual), Akiflow (a keyboard-first task inbox), Motion (AI auto-scheduling), Reclaim.ai (focus time and habits on your calendar), Todoist (a fast to-do list) and Notion Calendar (a free calendar). A daily planner is worth it when tasks and meetings are in one view; pick by how much of the planning you want done for you.
The 7 picks at a glance
| App | Best for | Platforms | Free plan | Paid from |
|---|---|---|---|---|
| 1. Caddie | Best on a Mac, with notes, meetings and habits in the same day | Mac (Apple silicon); notes, tasks and calendar in any browser; iPhone in beta | Everything, while in beta | Free while in beta, then $10 a month for everything |
| 2. Sunsama | Best guided daily ritual | Mac, Windows, Linux, iPhone, Android, web | No free plan; a 14-day trial | Pro $22 a month, or $17 a month billed yearly |
| 3. Akiflow | Best task inbox | Desktop, mobile and web; Google and Outlook calendars | No free plan; a 7-day trial that needs a card | Pro $34 a month, or $19 a month billed yearly |
| 4. Motion | Best automatic scheduling | Web, desktop, iPhone and Android | A free trial; no free plan | Pro AI from $19 per seat a month |
| 5. Reclaim.ai | Best for protecting focus time | Google Calendar and Outlook (web) | Lite: 1 scheduling link, habits and focus time, a 1-week planning range | Starter $10 per seat a month billed yearly ($12 monthly) |
| 6. Todoist | Best simple to-do list | Mac, Windows, web, iPhone, Android | 5 projects; no calendar layout | Pro $5 a month billed yearly ($7 monthly) |
| 7. Notion Calendar | Best free calendar app | Mac, Windows, iPhone, Android, web | Scheduling links included | Free |
Why people look for something better
A to-do list doesn't know you have six meetings today. Daily planners put tasks next to the calendar so you plan what actually fits.
How we picked
We compared how each puts tasks on the calendar, how much it plans for you, the platforms and the price, from each product's site on 31 October 2026.
1. Caddie
Best on a Mac, with notes, meetings and habits in the same day
Tasks, Google Calendar, habits and meeting follow-ups in one day on your Mac. Each morning the Planner proposes a plan and fits the tasks that aren't on the calendar yet. Free while in beta.
- Platforms
- Mac (Apple silicon); notes, tasks and calendar in any browser; iPhone in beta
- Free plan
- Everything, while in beta
- Paid from
- Free while in beta, then $10 a month for everything
- Watch out for
- Mac only for meetings and dictation (Apple silicon; macOS 26 to record and dictate). No Windows or Android app.
- Source
- usecaddie.app
2. Sunsama
Best guided daily ritual
A calm guided ritual: plan each morning, timebox tasks on your calendar, and review the day at night.
- Platforms
- Mac, Windows, Linux, iPhone, Android, web
- Free plan
- No free plan; a 14-day trial
- Paid from
- Pro $22 a month, or $17 a month billed yearly
- Watch out for
- No free plan, and at $17 to $22 a month it's one of the priciest planners.
- Source
- www.sunsama.com/pricing
3. Akiflow
Best task inbox
Pulls tasks from your other tools into one inbox you clear with the keyboard, then time-block.
- Platforms
- Desktop, mobile and web; Google and Outlook calendars
- Free plan
- No free plan; a 7-day trial that needs a card
- Paid from
- Pro $34 a month, or $19 a month billed yearly
- Watch out for
- No free plan, the trial needs a card, and its meeting assistant is another $19 a month.
- Source
- akiflow.com/pricing
4. Motion
Best automatic scheduling
AI that schedules your tasks into the calendar for you and re-plans when things move, plus projects for teams.
- Platforms
- Web, desktop, iPhone and Android
- Free plan
- A free trial; no free plan
- Paid from
- Pro AI from $19 per seat a month
- Watch out for
- No free plan, and a full project tool is more than most people need for a daily plan.
- Source
- www.usemotion.com/pricing
5. Reclaim.ai
Best for protecting focus time
Defends focus time and habits on the calendar you already use, with a free plan.
- Platforms
- Google Calendar and Outlook (web)
- Free plan
- Lite: 1 scheduling link, habits and focus time, a 1-week planning range
- Paid from
- Starter $10 per seat a month billed yearly ($12 monthly)
- Watch out for
- It plans your calendar but isn't a task list or notes app of its own.
- Source
- reclaim.ai/pricing
6. Todoist
Best simple to-do list
A fast, mature to-do list with natural-language dates, at a low price.
- Platforms
- Mac, Windows, web, iPhone, Android
- Free plan
- 5 projects; no calendar layout
- Paid from
- Pro $5 a month billed yearly ($7 monthly)
- Watch out for
- Seeing tasks on a calendar needs Pro, and planning the day around meetings is up to you.
- Source
- todoist.com/pricing
7. Notion Calendar
Best free calendar app
Free scheduling links in a good calendar app.
- Platforms
- Mac, Windows, iPhone, Android, web
- Free plan
- Scheduling links included
- Paid from
- Free
- Watch out for
- Basic: no payments, routing or round-robin.
- Source
- www.notion.com/help/availability-blocking-and-time-zones
How to choose
- You want a plan proposed each morning, on a Mac: Caddie.
- You want a ritual that slows you down: Sunsama.
- You want it fully automatic: Motion.
- You only need a list: Todoist.
Questions people ask
What's the best free daily planner app?
Caddie is free while in beta; Reclaim, Todoist and Notion Calendar have free plans.
What's the best daily planner for Mac?
Caddie is built for the Mac (with the Planner in the notch); Sunsama, Akiflow and Todoist also have Mac apps.
Do I need AI in a planner?
Not necessarily. AI helps most when your day changes a lot: Motion re-plans for you, and Caddie proposes a plan you accept or change.