The best Sunsama alternatives in 2026
The best Sunsama alternatives are Caddie (tasks and Google Calendar in one day on a Mac, with a morning plan, free in beta), Akiflow (a keyboard-first inbox for tasks from every tool), Motion (AI that schedules tasks for you), Reclaim.ai (focus time and habits on your calendar, with a free plan), Todoist (a cheap, mature to-do list) and Notion Calendar (a free calendar). Pick by whether you want a guided ritual, automatic scheduling, or just a cheaper plan.
The 6 picks at a glance
| App | Best for | Platforms | Free plan | Paid from |
|---|---|---|---|---|
| 1. Caddie | Best free option on a Mac, with notes and meetings built in | Mac (Apple silicon); notes, tasks and calendar in any browser; iPhone in beta | Everything, while in beta | Free while in beta, then $10 a month for everything |
| 2. Akiflow | Best for pulling tasks from many tools | Desktop, mobile and web; Google and Outlook calendars | No free plan; a 7-day trial that needs a card | Pro $34 a month, or $19 a month billed yearly |
| 3. Motion | Best fully automatic scheduling | Web, desktop, iPhone and Android | A free trial; no free plan | Pro AI from $19 per seat a month |
| 4. Reclaim.ai | Best free plan for focus time | Google Calendar and Outlook (web) | Lite: 1 scheduling link, habits and focus time, a 1-week planning range | Starter $10 per seat a month billed yearly ($12 monthly) |
| 5. Todoist | Best cheap to-do list | Mac, Windows, web, iPhone, Android | 5 projects; no calendar layout | Pro $5 a month billed yearly ($7 monthly) |
| 6. Notion Calendar | Best free calendar | Mac, Windows, iPhone, Android, web | Scheduling links included | Free |
Why people look for a Sunsama alternative
Sunsama has no free plan and costs $17 to $22 a month. People also look elsewhere when they want AI to do more of the planning, or their notes and meetings in the same place.
How we picked
We compared price, free plans, which calendars each connects to and how much of the planning it does for you, from each product's pricing page on 31 October 2026.
1. Caddie
Best free option on a Mac, with notes and meetings built in
Tasks, Google Calendar, habits and meeting follow-ups in one day on your Mac. Each morning the Planner proposes a plan and fits the tasks that aren't on the calendar yet. Free while in beta.
- Platforms
- Mac (Apple silicon); notes, tasks and calendar in any browser; iPhone in beta
- Free plan
- Everything, while in beta
- Paid from
- Free while in beta, then $10 a month for everything
- Watch out for
- Mac only for meetings and dictation (Apple silicon; macOS 26 to record and dictate). No Windows or Android app.
- Source
- usecaddie.app
2. Akiflow
Best for pulling tasks from many tools
Pulls tasks from your other tools into one inbox you clear with the keyboard, then time-block.
- Platforms
- Desktop, mobile and web; Google and Outlook calendars
- Free plan
- No free plan; a 7-day trial that needs a card
- Paid from
- Pro $34 a month, or $19 a month billed yearly
- Watch out for
- No free plan, the trial needs a card, and its meeting assistant is another $19 a month.
- Source
- akiflow.com/pricing
3. Motion
Best fully automatic scheduling
AI that schedules your tasks into the calendar for you and re-plans when things move, plus projects for teams.
- Platforms
- Web, desktop, iPhone and Android
- Free plan
- A free trial; no free plan
- Paid from
- Pro AI from $19 per seat a month
- Watch out for
- No free plan, and a full project tool is more than most people need for a daily plan.
- Source
- www.usemotion.com/pricing
4. Reclaim.ai
Best free plan for focus time
Defends focus time and habits on the calendar you already use, with a free plan.
- Platforms
- Google Calendar and Outlook (web)
- Free plan
- Lite: 1 scheduling link, habits and focus time, a 1-week planning range
- Paid from
- Starter $10 per seat a month billed yearly ($12 monthly)
- Watch out for
- It plans your calendar but isn't a task list or notes app of its own.
- Source
- reclaim.ai/pricing
5. Todoist
Best cheap to-do list
A fast, mature to-do list with natural-language dates, at a low price.
- Platforms
- Mac, Windows, web, iPhone, Android
- Free plan
- 5 projects; no calendar layout
- Paid from
- Pro $5 a month billed yearly ($7 monthly)
- Watch out for
- Seeing tasks on a calendar needs Pro, and planning the day around meetings is up to you.
- Source
- todoist.com/pricing
6. Notion Calendar
Best free calendar
Free scheduling links in a good calendar app.
- Platforms
- Mac, Windows, iPhone, Android, web
- Free plan
- Scheduling links included
- Paid from
- Free
- Watch out for
- Basic: no payments, routing or round-robin.
- Source
- www.notion.com/help/availability-blocking-and-time-zones
How to choose
- Free: Caddie (in beta), Reclaim's Lite plan, or Todoist's free plan.
- AI schedules everything: Motion.
- Tasks arrive from Slack, email and other tools: Akiflow.
- Outlook calendar: Akiflow, Motion or Reclaim (Caddie is Google only).
Questions people ask
Is there a free Sunsama alternative?
Caddie is free while in beta; Reclaim and Todoist have free plans.
What's cheaper than Sunsama?
Todoist Pro ($5 a month billed yearly) and Reclaim Starter ($10) cost less; Caddie is free in beta.
Which Sunsama alternative works with Outlook?
Akiflow, Motion and Reclaim. Caddie works with Google Calendar.