> Notion is a team wiki and database tool. Caddie is a calmer Mac app for your notes, tasks, calendar and meetings, with dictation and agents built in. Here's how to choose.

# Caddie vs Notion

Notion is a flexible workspace for teams: docs, databases and wikis on every platform, with AI meeting notes on its Business plan. Caddie is built for one person's day on a Mac: notes that sort themselves, tasks and calendar in one view, meetings recorded with no bot and turned into tasks, dictation in any app, and agents. Pick Notion for a big shared wiki or custom databases. Pick Caddie if you want your own notes, day and meetings in one place without building the system yourself.

Updated 31 October 2026. Facts about Notion come from its own website (sources at the end); Caddie is free while in beta.

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## Caddie vs Notion at a glance

| | Caddie | Notion |
| --- | --- | --- |
| Platforms | Mac (Apple silicon, macOS 13.3+); notes, tasks and calendar in any browser; iPhone in beta | Mac, Windows, web, iPhone, Android |
| Price | Free while in beta, then $10 a month for everything | Plus $10 and Business $20 per member a month (up to 20% less yearly) |
| Free plan | Everything, while in beta | Yes, with limits (AI and meeting notes only as a trial) |
| Meeting notes | Records on your Mac, no bot on the call; live transcript in the notch; notes when the call ends | AI Meeting Notes on Business and Enterprise; desktop app captures mic and system audio |
| Meeting promises become tasks | Yes: every promise becomes a task on your day; Linear issues created live on the call | Summaries and action items in the page |
| Dictation in any app | Yes: hold fn in any app; learns names from your notes and calendar; English and Hinglish | No system-wide dictation found |
| Notes | Yes: notes that sort themselves, search, journal; imports from Notion, Obsidian, Evernote, Apple Notes | Yes: docs, databases, wikis |
| Tasks and calendar | Yes: tasks and Google Calendar in one day view, with a Planner that plans your morning | Tasks as databases; Notion Calendar is a separate app |
| Booking links | Yes | Yes, through Notion Calendar |
| AI agents | Yes: agents with routines, running on your own Claude Code or Codex | Notion AI, Notion Agent, Custom Agents (credits) |
| MCP server for agents | Yes: usecaddie.app/mcp | Yes |

## Which should you choose?

### Choose Notion if

- Your team needs a shared wiki, project databases and fine-grained permissions.
- You use Windows, Android or Linux (in a browser).
- You like building your own system from templates.

### Choose Caddie if

- You want notes that organise themselves instead of a system you maintain.
- You want meeting notes on any plan, not only Business, with the promises turned into tasks on your day.
- You want tasks and calendar in one app, not two.
- You want to dictate into any Mac app, and agents that run on your own Claude Code or Codex.

## Do I need to set Caddie up like Notion?

No. Notion gives you blocks and databases and you design the system. Caddie has one: notes go into smart folders on their own, tasks and calendar share a day view, and the Planner in your notch plans the morning with you.

## Which has better meeting notes?

Notion's AI Meeting Notes are on the Business and Enterprise plans and run in its desktop app, or with the microphone only on the web and phone. Caddie records any call on your Mac with no bot, shows a live transcript in the notch, and turns every promise into a task, free while in beta. Caddie's recording needs macOS 26.

## Can I move my notes from Notion to Caddie?

Yes. Caddie imports a Notion export, and also notes from Obsidian, Mem, Evernote and Apple Notes.

## Is Caddie good for teams?

Caddie has team workspaces: shared notes edited live, calls filed to a team knowledge base, and a Monday catch-up on what shipped and who's stuck. For a large company wiki with complex permissions, Notion is the more complete tool today.

## How much do Caddie and Notion cost?

Notion's Plus plan is $10 and Business is $20 per member a month (Notion says yearly billing saves up to 20%); AI Meeting Notes and Notion Agent come with Business. Caddie is free while in beta, then $10 a month for everything, meetings and agents included.

## Questions people ask

### Is Caddie a good Notion alternative?

For personal notes, tasks, calendar and meetings on a Mac, yes. For a company wiki with custom databases, Notion is still the stronger choice.

### Does Caddie work offline?

Caddie keeps a local copy of your notes, so they open instantly, and syncs changes when you're back online.

### Can I use Caddie in a browser like Notion?

Notes, tasks and calendar work in any browser at usecaddie.app/app. Meetings, dictation and agents need the Mac app.

### Does Caddie have an MCP server like Notion?

Yes, at usecaddie.app/mcp, so Claude, ChatGPT, Cursor and other agents can read and write your notes, tasks and calendar.

## Sources

- [Notion pricing](https://www.notion.com/pricing)
- [Notion: AI Meeting Notes](https://www.notion.com/help/ai-meeting-notes)
- [Notion Calendar](https://www.notion.com/product/calendar)
- [Notion MCP](https://developers.notion.com/docs/mcp)
- [Caddie features and pricing](https://usecaddie.app/)

Checked 31 October 2026. Prices and features change; if something here is out of date, email harsha@usecaddie.app and we'll fix it.

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